Tools / Invoice & quote generator
Free invoice & quote generator for event planners
Build a clean, professional invoice or quote and download it as a branded PDF in a couple of minutes. Add your logo, itemize your services, set a deposit, and send it. Made for event and wedding planners booking their first clients. Nothing you enter is stored.
Your business
Bill to
Invoice details
Line items
Tax & deposit
Notes & terms
| Description | Qty | Unit | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
50% deposit due at booking to reserve your date. Balance due before the event. Deposits are non-refundable.
Download your invoice (free)
Enter your email and we'll unlock your polished PDF, ready to send. You can make changes and download again as many times as you need.
This tool creates a document from the numbers you enter. It is not tax or legal advice; confirm sales-tax rules for your area, and have important contract terms reviewed by a professional. Nothing you type is stored on our servers, and your logo never leaves your browser except to render your PDF.
Questions
Is this invoice generator really free?
Yes. Enter your email once and you can build and download as many invoices and quotes as you want, as branded PDFs. No credit card, no subscription.
Can I use it for quotes and estimates too?
Yes. Switch the toggle at the top to Quote / Estimate and the same tool builds a quote, with a valid-until date instead of a due date.
Do you store my client's information?
No. The document is built from what you type and rendered to a PDF on the spot. We do not save your client details or line items, and your logo never leaves your browser except to render the PDF.
What should an event planner's invoice include?
Your business name and contact details, the client, an itemized list of services with amounts, any sales tax, a clear deposit amount and due date, and short payment terms. This tool lays all of that out for you.
How much deposit should I charge?
Across the US event industry a deposit of 25 to 50 percent at booking is standard, and it is typically non-refundable to hold the date. The tool defaults to 50 percent, which you can change.
More free tools: work out what to charge for planning or build a full event budget. New to the business? Take the 2-minute career quiz.