Free Event Planning Templates
Fillable PDFs you can type into and use today. Every download is free with no email required; each guide also offers an editable Word version.
Event Planning Contract →
A two-page services agreement with the clauses that prevent disputes: non-refundable retainer, cancellation, force majeure, scope changes, and a liability cap.
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Event Proposal →
A designed, client-facing proposal: cover page, the client's goals in their words, scope, investment with a deposit line, and an acceptance block that turns a yes into a booking.
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Run of Show →
The minute-by-minute schedule your event runs on: 44 timeline rows with time, duration, segment, owner, and A/V notes, plus day-of contacts.
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Banquet Event Order (BEO) →
The venue and kitchen coordination sheet: timeline, room setup, menu and bar, guest guarantee, staffing, A/V, billing, and dual sign-off.
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Services & Pricing (Price List) →
A designed, client-facing rate card: services, three packages, add-ons, and terms, plus a private page of 2026 pricing benchmarks so you fill the blanks with confidence.
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Event Planning Checklist →
The master checklist: 42 items across 7 phases keyed to lead time, from first decisions 12 weeks out through the post-event debrief. Real clickable checkboxes.
Download the PDF directlyNeed numbers instead of documents? The free pricing calculator, budget calculator, and invoice generator live on the tools page. All 49 working templates, including client questionnaires, checklists, and budgeting spreadsheets, come with the $47 course.